Secretary to the Executive Director

Secretary to the Executive Director

Full-time, based in Brussels

The Community of European Railway and Infrastructure Companies (CER) has a vacancy for the position of Secretary to the Executive Director.

General responsibilities:

Reporting directly to the Executive Director, the secretary is responsible for organising all his activities and provides key administrative and logistical support.

Key responsibilities:

  • Manage a complex calendar of professional meetings, conferences, personal appointments, and travel
  • Handle daily correspondence and draft business letters
  • Receive and screen phone calls and redirect them when appropriate
  • Provide administrative support (Expense reports, Travel arrangements and bookings, etc.)
  • Ensure the preparation of all CER internal and external meetings and events for the Executive Director, both in form and content
  • Attend meetings and keep minutes
  • Research background materials and information, prepare documents and presentations
  • Organise CER high-level meetings (8 x year)
  • Support with CER events as needed

Required skills and qualifications:

  • Minimum 5 years relevant work experience after obtaining a bachelor degree;
  • Fluency in written and spoken English and French, good knowledge of another major European language is considered a plus;
  • Excellent verbal and written communication skills;
  • Strong personal and excellent organisational skills;
  • A high degree of computer literacy;
  • Strong time-management and multitasking abilities;
  • Positive, professional attitude, solution oriented, and able to remain calm under pressure and to tight deadlines;
  • Team player, able to build good working relationships with colleagues;
  • A flexible and proactive attitude to work.


Terms and conditions are competitive, depending on the experience and qualifications of the candidate.

Interested candidates should send a cover letter and an extended CV in English electronically for the attention of Ms Paule Bollen to
Applications will be treated in confidence.

The closing date for applications is 27 November 2021.